Workflow Report

Researcher:

• Start project team consisting of SOMO researcher(s) and communications officer. Formulate goals and targetgroups, have regular (online)meetings.
• Discuss with partner(s) as early as possible:
  • Preconditions and meeting structure.
  • Planning and deadlines for contributions partners.
  • Who is authorised to make decisions?
  • Agree on who writes the press release and who decides on the final text.
  • Which authors/organisations are mentioned in the publication? Who inputs; supplies and decides on final text and layout (incl. logos)?

Communication:

Develop communication plan (including sorts of outputs, dissemination plan and timeline)

Researcher:

• Have regular, short meetings on progress between communications and researchers.
• Find second reader and MT member for control phase.
• Write contribution to report/paper. Check Research Manual for tips and tricks if applicable.
• Agree on general texts with Partner(s) (i.e. introduction, summary).

Communication:

Start planning editing and design.

All projectmembers involved start using the Publication Checklist. This is only applicable to the  parts of the report written by SOMO

Follow these steps:

1. Second reader checks content, including for risks.
   Adjustment necessary -> Researcher(s) process feedback. Go to next step.
2. Management Team member checks content and risks.
   Adjustment necessary? Process feedback. Ready? Go to next step.
3. Researcher sends publication for a company review if applicable and processes feedback from companies.
4. Communication sends SOMO’s contribution to report to editor for language check.
5. Researcher: Check and process text edits.

Communication:

• Send report/paper to external designer.
• Check design and/or content. After second round, communications and researcher finalise report/paper.

MT-member:

Check final, designed version of report/paper.

Communication:

Check if all participants did the necessary checks and sign the Publication Checklist. If yes, it’s okay to go to Phase ‘External dissemination’.

Communication and researcher:

Give follow up on the communication and dissemination plan.

Communication:

Check statistics and media attention. Evaluate shortly and adjust plans where necessary.

Communication and researcher:

If the report/paper contributes to a concrete result: publish and disseminate the result.