Workflow Report

1. Startup

Researcher:

  • Start project team consisting of SOMO researcher(s) and a communications officer. Formulate goals and target groups, have regular (online)meetings.
  • Discuss with partner(s) as early possible:
    • Preconditions and meeting structure.
    • Planning and deadlines for discussing output internally.
    • Who is authorised to make decisions?
    • Agree on who writes the press release and who decides on the final text.
    • Which authors/ organisations are mentioned in the publication? Who inputs; supplies and decides on final text and layout (incl. logos)?

Communication:

Develop communication plan (including sorts of outputs, dissemination plan and timeline)

2. Output

Researcher:

  • Have regular, short meetings on progress between communication and researchers.
  • Find a second reader and MT member for control phase phase
  • Write report/paper. Check Research Manual for tips and tricks.
  • Agree on text with partner(s).

Communication:

Start planning editing and design.

3. Control and check

All projectmembers involved start using the Publication Checklist

Follow these steps:

  1. Second reader checks content, including for risks.
    Adjustment necessary?  -> Researcher(s) process feedback. Go to next step.
  2. Management Team member checks content and risks.
    Adjustment necessary? Process feedback. Ready? Go to next step.
  3. Researcher sends publication for a company review if applicable and processes feedback from companies/.
  4. Communication sends report to editor for language check.
  5. Researcher checks and processes text edits.

4. Design

Communication:

  • Send report/paper to external designer.
  • Check design and/or content. After second round, communications and researcher finalise report/paper.

MT-member:

Check final, designed version of report/paper.

5. Decision to publish

Communication:

Check if all participants did the necessary checks and sign the Publication Checklist. If yes, it’s okay to go to phase ‘External dissemination’.

6. External dissemination

Communication and researcher:

Give follow up on the communication and dissemination plan.

7. Monitor and evaluate

Communication:

Check statistics and media attention. Evaluate shortly and adjust plans where necessary.

8. Outcomes

Communication and researcher:

If the report/paper contributes to a concrete result: publish and disseminate the result.