1. Initiative
Researcher:
Discuss the lobby letter or petition with your team (engage communications officer), other relevant teams and the lobby coordinator:
- Is the content in line with SOMO’s mission, vision and strategy?
- How does the content relate to SOMO’s past or current research or other projects?
- How will it increase the possibilities of SOMO achieving its goals?
- Will conflicts of interest be prevented?
Communication coordinator:
Read the text to decide for whether an edit is required or not.
2. Creation
Team, communication- and lobby coordinator:
Did everybody agree? Yes, inform Management Team (MT) member + collect his/her signature + date signature on printed lobby letter.
3. Control and check
Researcher / initiator:
- Hand over printed lobby letter, signature MT member, date of signature and name of Program Team to Communications coordinator.
- Add 1 or 2 sentences (via e-mail) with goal of this letter and add names of organisations who will also sign this letter. This sentence(s) will accompany the letter on the SOMO website.
Communication:
Discuss with researcher if social media or other external exposure is needed
4. Design and publication
Communication:
- Puts the letter online (and possibly on other external communication channels).
- File a print version of final letter.
- File it on S-schijf: S:A. Organisatie\Communicatie\Publicaties\Lobbybrieven].