1. Initiative

Researcher:

Discuss the lobby letter or petition with your team (engage  communications officer),  other relevant teams and the lobby coordinator:

  • Is the content in line with SOMO’s mission, vision and strategy?
  • How does the content relate to SOMO’s past or current research or other projects?
  • How will it increase the possibilities of SOMO achieving its goals?
  • Will conflicts of interest be prevented?

Communication coordinator:

Read the text to decide for whether an edit is required or not.

2. Creation

Team, communication- and lobby coordinator:

Did everybody agree? Yes, inform Management Team (MT) member + collect his/her signature + date signature on printed lobby letter.

3. Control and check

Researcher / initiator:

  • Hand over printed lobby letter, signature MT member, date of signature and name of Program Team to Communications coordinator.
  • Add 1 or 2 sentences (via e-mail) with goal of this letter and add names of organisations who will also sign this letter. This sentence(s) will accompany the letter on the SOMO website.

Communication:

Discuss with researcher if social media or other external exposure is needed

4. Design and publication

Communication:

  • Puts the letter online (and possibly on other external communication channels).
  • File a print version of final letter.
  • File it on S-schijf: S:A. Organisatie\Communicatie\Publicaties\Lobbybrieven].